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Privacy Notice: Part 2 - Virtual and Remote Meetings

This Privacy Notice  - Part 2 – Virtual and Remote Meetings sets out details of our processing of personal information for our virtual and remote meetings, for example by Microsoft Teams, Zoom or Google Meet. It should be read in conjunction with part 1 of this privacy notice and the privacy policies of the relevant service provider.

1.    Controller of your information

Lee Valley Regional Park Authority (“We” or the “Authority”) are the controller of your personal information. Where we legitimately share your information outside of the Authority, the recipient organisation may either be the processor or joint controller, depending on the circumstances and subject to appropriate safeguards and controls.

2.    Where we get your information from

Your information may be collected in a variety of ways.

3.    Information we collect about you

The following table sets out:

  • The personal information about you that we may hold or process.

  • The purposes for which your personal information may be held and processed.

  • The lawful basis under which your personal information may be held and processed.

  • Where any personal information is special category information, the special condition(s) relied upon.

  • Where any personal information relates to criminal convictions and offences, whether provided by you or by other sources, the special condition relied upon.

 

See part 1 of this privacy notice for further information about the lawful bases for processing your personal information and the special conditions applicable to the processing of special category information and information relating to criminal convictions and offences.

4.    Who we share your information with

Your personal information may be shared internally within the Authority with individuals who are required to receive it for legitimate business purposes according to their role.

 

Your information may be shared externally, depending on the circumstances. Where this is the case, the types of organisations with whom your information is shared and the purpose for which it is shared are shown in the following table.

5.    Where your information will be stored

Your information will be stored in a range of different places, including the Office 365 applications, specifically Teams and OneDrive and SharePoint (if owners of virtual recordings upload their recording to alternative locations for longer term storage).  

6.    How long we keep your information for

Your information will be retained for a period of up to twelve months.

7.    International transfers

See part 1 of this privacy notice for information about international transfers of your personal information.

8.    Changes and updates to this privacy notice

We may change this privacy notice (parts 1 and/or 2) from time to time without notice to you. Any changes will apply to you and your data immediately. If these changes significantly affect how your personal information is processed, we will take reasonable steps to let you know.

 

This privacy notice was last updated in January 2025.

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